Wedding planner materials: invitations, signage, favours

Wedding planner materials for a single event usually fall into three groups: printed items for guests (invitations, place cards, menus, programmes), signage and decor (A4–A0 direction posters, PVC banners, roll-up stands, photo corners), and branded favours (stickers, mugs, sticky notes, tote bags). We produce our own print – stickers, cards, posters – within 1–3 business days, while promotional products with logo printing from the catalogue usually take 6–10 business days (production 4–7 days + delivery 2–3 days). Invitations and cards are printed from as little as 1 piece, so you can approve a sample before the full print run.

What to plan 2–3 months before the wedding

Experience with wedding agencies shows that the biggest challenges come not from printing itself, but from changes in guest numbers. That's why we recommend splitting the order into two parts: print invitations early (3–4 months in advance, with a 10–15% buffer), and leave place cards, menus and name stickers for 2–3 weeks before the event, once the guest list is final.

Guest favours and printed clothing (bridal party T-shirts, hoodies), on the other hand, need a longer lead time – 6–10 business days plus time for artwork approval. During the summer season (June–August) demand is higher, so it's more realistic to plan a month ahead.

Printed items for guests

Invitations, menus, place cards, programmes and thank-you cards are a classic case for digital printing. Digital printing suits weddings well precisely because the run is small (40–150 pcs) and the text can be changed for each guest – name, table number, menu choice.

Practical tips:

• Invitations are most often printed on 300–350 g/m² card; lighter paper tends to crease in the post.
• A folded (double) format lets you fit the programme and dress code on one print, without a separate insert.
• If you have gold or silver accents, we recommend metallic stickers or a foil-effect material – full-colour printing can't reproduce real gold.
• For envelopes, we prepare address labels on a single sheet with all guest names.

Signage, decor and the photo corner

Guests need to understand where to park, where the ceremony is, and where the gift table is. This is handled with large-format printing: posters from A4 to A0, PVC banners with eyelets for outdoor use, roll-up stands for indoors, and photo banners for the photo corner.

For outdoor events, a PVC banner is safer than a paper poster – it withstands rain and wind. A roll-up is convenient because it can be moved during the ceremony and reused in the dinner hall afterwards; wedding agencies often order one neutral roll-up or banner with the couple's names and date, which can be moved between locations.

Stickers – the cheapest way to personalise everything

A sticker is the one material that works equally well on a honey jar, a wine bottle, a gift bag and a table number. We print stickers in sheets or rolls, with contour cutting into any shape – heart, oval, monogram. Material choice: paper (the cheapest, for dry surfaces), PP film and vinyl (durable, suitable for bottles and moisture), transparent and metallic films.

If the favour is a food product (honey, sweets, jam), you'll usually need an ingredients label alongside the design sticker – we can print both in one order.

Indicative prices and quantities

Prices are indicative and exclude VAT. The exact price depends on quantity, material, printing method and number of colours – for example, the unit price for 200 stickers is noticeably higher than for 2,000.

Examples from our catalogue

• Sticky-Mate® recycled sticky notes with printed planner – recycled paper sticky notes with 2-colour or full-colour roll offset printing; works both as a small guest favour with the couple's monogram and as a branded item for a wedding agency's client meetings, priced from EUR 2.40/pc at 250 pcs.

For guest favours and team materials, we also use promotional products with logo printing – mugs and thermal mugs, tote bags, pens, notebooks, keyrings and lanyards for staff. The catalogue has over 2,000 products in total, and each listing shows the printing area, setup fee and turnaround time in the quote.

How working with a wedding agency works

1. Send us the list, or add items to a request on our website – typically something like "X invitations, Y place cards, 2 signs, 1 banner, 80 stickers, 6 mugs."
2. Within one business day we prepare an online quote and a PDF with product photos, prices, printing areas and turnaround time for each item.
3. On request, we create a 3D preview with the actual design, so the couple can see how the mug or bag will look.
4. Once the artwork is approved by email, production begins. Urgent jobs are accepted by prior arrangement.

Files

The best option is vector graphics (.ai, .eps, .pdf, .svg) in CMYK colour space; raster images at 300 dpi at actual size. If the design is made by a friend of the couple or a freelance designer, we recommend sending the file for a check before printing – the most common issues are a missing 3 mm bleed and text not converted to outlines.

Frequently asked questions

Can you print just 30 invitations?

Yes. We work from 1 piece in digital printing, so 30 invitations or 12 menus are not a problem. The unit price for a small run is higher, but the setup fee is no higher than for a large run.

How long should I allow for the whole wedding set?

For our own print products only (invitations, cards, stickers, posters, banners), allow 1–3 business days after artwork approval. If the set includes promotional products with logo printing from the catalogue, the overall turnaround is usually 6–10 business days.

Can I order a single sample before the full print run?

For invitations, cards and posters – yes, we print a sample separately. For promotional products with printing, a sample means a separate setup, so we more often prepare a 3D visualisation with the design on the actual product.

Will the signage withstand rain?

A paper poster isn't suitable for outdoor conditions. For outdoor signage we use PVC banners or laminated material; for stickers on doors and bottles, PP film or vinyl, which withstands moisture.

Can you print favours with each guest's name?

Yes, using variable data in digital printing. This works for stickers, cards and menus. For mugs and textiles, each personalised piece is a separate print, so the price increases – this is usually done for a small group, not all 100 guests.

Do you work with agencies on a repeat basis?

Yes, we've been working with event organisers since 2013. If formats repeat (for example, standard signage sizes and roll-ups), we keep the artwork template, so for the next event only the names and date need to change.

Send your wedding materials list to info@attaprint.lv, call or message us on WhatsApp at +371 25776699 – we'll prepare a quote with prices, printing areas and turnaround times within one business day. You can see examples of our work in the our work section.